Insurance disputes
Preservation of devices, accounts, communications, and system records before access changes, device turnover, or deletion.
Digital Evidence Preservation for Counsel
Digital evidence preservation and forensic data acquisition for insurance disputes, litigation holds, SIU matters, and employee departures.
Digital evidence can change or become unavailable. Some matters call for preservation before claim handling, coverage review, investigation, or litigation.
Common Preservation Needs
Litigation Holds and Spoliation Concerns
Preservation of devices, accounts, and system records before retention periods expire or devices are reassigned, retired, or wiped.
SIU
Preservation of account activity records, communications, device data, and access records in matters involving disputed activity, record manipulation, unauthorized access, or potential account or system compromise.
Employee departures
Preservation of devices, email, cloud data, and system records before access termination, reassignment, replacement, or wiping.
Scope, Authority, and Timing
Written intake establishes authority, scope, timing, and handling requirements.
Authority and approved scope
The client identifies custodians, approves the sources, scope, and expected deliverables, and confirms access authorization in writing.
Related sources
Examples of related sources include linked backups, synchronized accounts, shared repositories, system logs, and removable media. Data365 does not add sources outside the approved scope without client authorization.
Timing and source availability
Deadlines, retention limits, scheduled deletion, access changes, and device turnover can narrow the preservation window.
Transfer, return, and delivery
Written instructions cover transfer arrangements, return timing, delivery destination, and expected deliverables.
Preservation can begin before retaining additional counsel or experts.
Matter Records
Intake summary
Primary contact, custodians, sources, approved scope, preservation deadlines, and expected deliverables.
Preservation log
Preserved sources, dates, and methods used.
Custody, transfer, and delivery records
Records document receipt, custody, and return of original devices or media, together with delivery of preserved material.
Verification record
Integrity verification method, result, and any observed technical limitations.
Matter Intake
Initial intake identifies the matter, sources, and timing constraints. Data365 confirms scope, authorization, and expected deliverables.