Authorized access
Data365 limits access to identified sources and the approved scope.
Digital Evidence Handling & Matter Records
Data365 preserves digital evidence and performs forensic data acquisition only when authorized in writing.
Evidence Handling
Transfer and delivery
Data365 transfers and delivers preserved materials only to designated recipients.
Disposition
Data365 returns original devices or media after preservation unless written instructions provide otherwise. Written engagement terms govern retention and disposition of preserved data. The client or counsel sets those instructions; Data365 does not determine legal retention obligations. When destruction is authorized, Data365 transfers the device or media to the agreed destruction provider.
Matter Records
Authorization and scope
Matter records document authorization, approved scope, and access limits.
Preservation record
The record identifies preserved sources, preservation dates, and methods used.
Chain of Custody
Data365 maintains chain-of-custody records for physical devices and media in its custody.
Integrity verification
Integrity-verification records include hash values for preserved images, exports, or transferred files.