Security Posture
Safeguards for digital evidence handling

Purpose and Scope

Counsel, claims teams, and internal reviewers can review these safeguards before intake. For authority, records, and service boundaries, see Digital Evidence Handling & Matter Records. See Scope, Deliverables, and Sample Preservation Records for service information and record examples.

Safeguard Areas

• Access controls for evidentiary materials and handling environments
• Transfer safeguards based on the delivery method and completion requirements
• Storage protections based on the evidence form and matter instructions
• Handling environments that limit unnecessary interaction during preservation
• Verification outputs retained in the matter record

Storage, Access, and Verification

• Data365 uses encrypted media or storage based on the source and matter instructions.
• Data365 applies access controls and least-privilege handling principles to evidentiary materials.
• When used, Data365 retains cryptographic hash results as part of the matter record.
• Handling procedures protect integrity and preserve traceability.

Handling During Preservation

During preservation, Data365 limits unnecessary changes and access through:

• Minimal interaction with source evidence.
• Separation between preservation and substantive analysis.
• Handling environments based on how evidence is stored, transferred, or acquired.
• Consistent transfer and storage methods throughout preservation.

Transfer Records

Transfer records identify the method, source, timing, and custody at each handoff through delivery.

Email Authentication and Domain Protection

Domain-level email authentication reduces spoofing risk and provides stronger assurance that administrative messages originate from the expected domain.

Public descriptions of these controls intentionally omit the complete configuration.

Retention and Matter Completion

Written matter instructions govern retention, return, and handling at matter completion.

See Digital Evidence Handling & Matter Records for the governance controls behind those instructions and Deliverables for deliverables.

Limitations

This overview intentionally omits sensitive technical details. Safeguards can change as operational, legal, and technical requirements evolve.

Continue Your Review

For governance and authority, review Digital Evidence Handling & Matter Records. For deliverables, review Deliverables. Use Start Intake to provide matter-specific source, timing, scope, and handling information.